2014 improvements

[Megavolt]

Hi all

One of the things I am looking to improve on this year is my suppliers invoices / tracking where everything goes. I am looking to implement something that helps track where they go and make sure 100% are billed for / accounted for.

What happens at moment is all the supplier are told not to let any of my lads book anything out without a reference and all the tickets are supposed to be attached to the lads job sheet but the odd one slips through without a reference, the ticket gets lost / forgotten causing a invoice to come through after I have invoiced my customer.

Now this doesn't happen often but it is a area that needs improvement.

Any help ideas greatful

Thanks

 

[guest119]

Does your job sheets include both labour times and materials used?

Boydy

 

[Megavolt]

Yes, they are quite detailed. If the parts come from van stock we ask for a detailed list but if from suppliers to attached ticket.

 

[guest119]

So will the lads not just put all materials used on the job sheet including what came from Eddys or Newys etc?
So for example, a 100m of 1.5 t&e from the supplier, 50m used on site, 50m to van stock and only the 50m used on the job card.

Boydy

 

[Megavolt]

Proberly 80% of time yes but there are times when they don't this is why I feel I need to try something different. Mainly want to adress supplies tickets so I'm not sending hours at times tracking down where invoiced parts are for. Properly sounds easys but lads will be lads at times and when your dealing with afew of them it doesn't alway work as planned just feel there must be a better way of doing it

 

[guest119]

Material order numbers with codes?
First number representing which lad. Second part which job, etc.

Also I have worked for at least one company that insisted suppliers faxed the priced print out from the trade counter there and then. If they want your business they will do it.

Boydy

 

[gnuuser]

when i stock my van with hardware or cables i scan the barcodes into my laptop (yes i have one i use just for jobs)
my inventory program automatically adds or subtracts for material used

 

[Megavolt]

Material order numbers with codes?
First number representing which lad. Second part which job, etc.

Also I have worked for at least one company that insisted suppliers faxed the priced print out from the trade counter there and then. If they want your business they will do it.

Boydy

I like the sound of that they must be able to email the ticket straight away

 

[Megavolt]

when i stock my van with hardware or cables i scan the barcodes into my laptop (yes i have one i use just for jobs)
my inventory program automatically adds or subtracts for material used

That sound super organised I like it. Is this program available to buy

 

[Sanke]

I like the sound of that they must be able to email the ticket straight away

A lot of suppliers register online & send the invoices overnight to me